Members,

The Board of Directors after discussion on how to provide a less difficult means to conduct club business which includes but is not limited to:

Yearly Club Elections for the Board of Directors which require the above stated quorum and Passing the Yearly Club Operating Budget which requires the above stated quorum.

The proposed change to Article M section 4 will also address all other important club business that may arise before our organization and which the Board of Directors does not have the authority to address without general membership approval. An example of this would be the need to fix a part of our building such as the roof and the cost to do so is S7,000.00. All reasonable members will agree this is a big ticket item and needs membership approval. The Board has authority to approve a transaction that does not exceed 5250.00 but this item would be a large item of importance that the membership should be advised of and vote on. With our membership numbers increasing over the past two decades, it has become more difficult to attain a quorum at general meetings as we are approaching a quorum that requires nearly 60 members and it will exceed that number in the near future with more members reaching life membership status and allowing other new members to be join the general membership which now stands at 140 members.

After discussing this issue and trying to decide what is in the best interests of our organization-the Board is presenting the following as a by-laws change to Article M section 4 of our Clay Sportsman’s Club By-laws. If approved by a quorum that is stated above, this would change to the following:

Article M sec. 4 – A quorum will consist of forty (40) total members in good standing and must be present in order to vote on any Club Business.